Capstone Internship: The DPI and Managing Editor
Managing Editor
As managing editor of the editing course, I oversaw more than 20 new editors as they completed editing on the Conference on College Composition and Communication (CCCC) session reviews to be posted in Kairos 2016.
These editors saw the texts through nearly all stages of production including style guide creation, copy-editing, XML markup, author queries, and final transmission to the wiki. It was my job to assist the editors in any task that gave them trouble, in order to ensure the high quality of the final collection. In order to better anticipate problems, Dr. Ball had me revise and prepare instructions for each stage of editing. These instructions may be accessed through Dropbox. I also completed my own editing of the stages to work alongside editors and anticipate their challenges and problems, and those documents may be found here.
The stages of editing which editors were guided through in Dr. Ball’s course proceed as follows.
Stage 1: This stage is simply a first read-through of the document, and includes the creation of a style sheet, query document, and marked concerns about the document that have not been actually addressed through editing yet. After stage 1 proofreading, the document passed to another editor to begin copy-editing.
Stage 2: This stage is copy-editing of the text. Editors were asked to catalog all of the edits made, and to query problems in the document to either their overseeing editor (me) or the author if necessary.
Stage 3: XML markup was performed during this stage in order to prep the session reviews for transmission to the the Kairos wiki.
Stage 4: This stage was the actual transmission of documents to the wiki, which resulted in the need for editors to proofread source code, perform copy-editing, and link the appropriate pages together on the wiki table of contents.
Finally, editors were asked to compile and add all remaining author queries to boilerplate which I was responsible for sending out to authors at the end of the semester.
I made myself available via team-communication platform Slack as much as possible, and often would troubleshoot problems for editors via the web. This role taught me to anticipate problems, communicate effectively with many staff members, and reinforced general editing skills. Below are some sample transcripts of interactions with editors:
kazunegri [12:16 AM]
Hey, question when you get the chance. About an in-text citation, it’s citing an online source which is just a page (http://www.clemson.edu/faculty-staff/faculty-senate/documents/free-speech/vulnerability-todd-may-2016.pdf). They didn’t include anything at the end, just “Todd May (2016) before the couple of pulled quotes. Looking at the APA book it was a little confusing as to whether it actually needed anything at the end or not as there’s no page number (singular page) and no paragraph numbers, and just a singular header. Basically, I don’t know whether I should be adding a (“The Administration of Vulnerability,” para. 4) to the end of the quotes. What would you think? It’s RNF paragraph 4 if you need to look at itkazunegri [12:50 AM]
Also – I’m having the same box problem Meghan did and removing the content control isn’t doing it for me. It gets rid of the box, but still edits everything that was in it.mattjrt [8:53 AM]
Hey Kazu, I probably won’t be able to get to this until later today.kazunegri [11:01 AM]
No problem, thanksmattjrt [3:15 PM]
Hey Kazu, I’m meeting with Alexis at 5 in the downtown library if you’d be interested in meeting in person. Or I can get to your concerns right after that session.kazunegri [3:47 PM]
Ah damn. I would but I’m at work during, sorry. Just whenever you have a chance to would be great. Thanksmattjrt [4:55 PM]
Sure, no problem.mattjrt [5:15 PM]
So the method in which they quoted the Todd source is fine I think. In regards to the formatting troubles, I’ve tried to investigate this a little and can’t figure out what is causing it. Try highlighting the section and then hitting the remove formatting button. If this doesn’t work, I’ve found that manually deleting the text in question and then replacing it entirely works.mattjrt [5:34 PM]
In the Todd quote, I was wondering about maybe using brackets though. He inserts his own words in the center of that quote to clarify, which is the purpose of bracketing within a quote. I’m not sure how Kairos uses brackets in quotes though.[5:34]
You might research APA style for bracketing within quoteskazunegri [7:19 PM]
Oh, good point. The book does say to do so and the Kairos style page doesn’t say anything specific about it so I’ll do that. Thanks!mattjrt [7:21 PM]
Glad to help 😀kazunegri [7:22 PM]
I might hit you up with a couple other things as I’m finishing up but I’ll try not to overload you, hahamattjrt [7:23 PM]
No problemkazunegri [7:32 PM]
Ok, I’m a little lost with the running style sheet – I’m looking at the example in the instructions, are ours supposed to be in future tense? I feel like I’m still not super sure what I’m supposed to stick in there, especially that now we’re editing and everything that’s done in there is seen via the track changes on the documentmattjrt [7:34 PM]
I’m not sure what you’re seeing that’s in the future tense?kazunegri [7:35 PM]
Might not have been the right term. Like.. “open web/wiki editor” opposed to “opened”mattjrt [7:35 PM]
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a.34_stylesheet.docx
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Here’s a style sheet of mine from last year, for examplemattjrt [7:37 PM]
I was stage 4 editor on those docs, so you can see a difference in style between me and the other editorkazunegri [7:37 PM]
Huh. Okay. So basically it’s just as simple as to note every change you’ve made?mattjrt [7:38 PM]
The examples in the doc on Dropbox aren’t even quite as specific as my classmate and I had done there. Yep, it’s just noting each change to show consistency (if you did it once you should do it in all cases), and to explain very quickly if necessary.kazunegri [7:40 PM]
Oof. That’s a mega pain with how many changes I made, haha… Alright, thanks againmattjrt [7:41 PM]
Sure, you can shorten the process by describing universal edits at the top before you go line by line[7:42]
For example, say the author failed to add the year to every citation they made, you could note this at the top as “Corrected all in-text citations lacking citation year.” (edited)[7:42]
and you wouldn’t have to do those for every line, make sense?
mlmcminn [3:02 PM]
@mattjrt So I’m trying to add an in text citation of a foundation’s website, should it be (name of the foundation, year), (name of website, year), (name of page on website, year), or should it just be the web address in parentheses? I’m having trouble finding it in the APA manual. I also looked it up on apastyle.org but I found a few different recommendations on how to do it.mattjrt [3:05 PM]
@mlmcminn what session review is it? I’ll take a look in a fewmlmcminn [3:05 PM]
It’s M.10, paragraph 13.[3:06]
The author directly quotes the website but doesn’t provide a citation or a reference.mattjrt [3:26 PM]
@mlmcminn so the only phrase actually quoted from the website is “a strong voice for women in our community”, which comes from the about page of that foundation. (https://www.gcfdn.org/Investing-in-Greater-Cincinnati/The-Womens-Fund/About-Us/Our-Focus)[3:27]
I can see why you had trouble with this. This was the most relevant information I could find. It would seem that the in-text citation requires the page/article title of the webpage from which the information was obtained. http://www.apastyle.org/learn/faqs/web-page-no-author.aspx
http://www.apastyle.org
How do you reference a web page that lists no author?
Provides APA Style guidelines on citing web pages that don’t specify an author.
[3:29]
In this case, I believe I would use an in-text citation of (Our Focus, 2016)mlmcminn [3:31 PM]
The next quote in that paragraph comes from their the issues page, since it’s from a different page should it be (The Issues, 2016)? And thank you!mattjrt [3:34 PM]
@mlmcminn Yes, I believe so. Also, each of those references would have their own citation in the References section.mlmcminn [3:35 PM]
Okay, thank you so much!mattjrt [3:35 PM]
No problem 😀
I also learned to be a more effective teacher. When I was able to teach my staff to be better editors, it reduced the amount of difficulties we would encounter and taught me how to be a better editor myself.
Kairos 2015/16
I received credit for my role as editor on the Kairos 2016 CCCC session reviews. I am also credited as an editor on the Kairos 2015 CCCC session reviews, as I worked on these reviews during the course mentioned earlier.
Bad Ideas About Writing
This collection of essays seeks to provide teachers, parents, and administrators with short, provocative, and thoroughly researched counter-arguments to common myths in writing. Examples of such myths include, ”
As a late-stage editor of this collection, I was tasked with very light copy-editing, cross-checking of texts against prospectus, as well as compiling and rewriting queries to return revisions to authors.
An example of some of the work I completed is shown below:
I was asked to cross-check titles from revisions with original prospectus titles, to check for missing entries, and to query authors whose futher-reading sections were not conforming to style.
Open Access Week
In addition to editing tasks, I helped coordinate Open Access Week 2016. The Digital Publishing Institute undertook the organizing and promotion of these events as part of efforts to raise awareness about Open Access and the DPI.
In order to reach open access authors at West Virginia University, I compiled a roster of those who had published open access articles by cross checking personnel files with materials supplied by the WVU libraries. The result was a roster of over 350 open access affiliated authors.
The final entries in the WVU open access roster